Minutes of the Bourbon departmental commission of November 1

November 1, 2022, Tuesday, 9 a.m.
The departmental commission of Bourbon met in public session with all the commissioners and the department
Clerk present.
Matt Quick, Clint Walker, Anne Dare, Patricia Ropp and Rob Harrington were on hand for a few or the whole meeting.
Clifton made a motion to approve the minutes from the previous meeting. Nelson seconded. All approved.
Clifton made a motion to approve the minutes of the special meeting. Nelson seconded. All approved.


Eric Bailey presented new papers on culverts. Commissioners signed. Eric also presented monthly fuel report. Eric said they were asphalting on 195youh and will be there all week. Eric
said the price of asphalt oil 6422 fell to 690 per ton from 755. We had to buy 300 tons of sand to be able to finish. Eric said Hall Bros came in last week and started with the Onyx. We
started on 235youh on Soldier from the South. I hope to be done by the end of the week. Eric said they purchased the 96 International 4900 Utility Service Truck for a price of $21,500. Eric
said they got 215e and Range supported last week where we laid down the dust control we it was torn up, re-gravelled and re-compacted. The culvert team digs in the southeastern part
County. Eric said when they set up cones and barricades it is for public safety. I i know it’s a downside but when you go around you put yourself and the workers in
danger.


Clifton made a motion to approve accounts payable. Nelson seconded. All approved.


Clifton offered President Harris to sign the Blue Mark natural gas foreclosure Energy. Nelson seconded. All approved.


Justin Meeks requested an executive session on liability issues. Clifton made a motion to executive session KSA 75-43 l 9(b)(2) for consultation with counsel for the public body or
agency that would be deemed privileged in the lawyer-client relationship related to the contracts including three commissioners, Justin Meeks, Susan Bancroft and Rob Harrington for 7 minutes
back at 9:19 a.m. Nelson seconded. All approved. Clifton made a motion to resume normal session without action. Nelson seconded. All approved.


Justin gave an update on the tax sale, including a discussion on the land reserve. justin said $10,000 from the money the county pays for the tax sale will be used for a part-time position
with the land reserve and this person would help with the sale for taxes. Jim repeated that it would be no fresh money and that person would be considered staff for the land bank and the $10,000 of
Justin Meeks takes his practice private, he pays sales tax, would take that person and put them in a position of land reserve with a common commune between city and department. Clifton said the last
The city commission meeting he watched seemed unsure how the land bank was even funded. You can’t have a shared service with something that’s not here. Justin said the money was going to this position. This is still county tax sales assistance. Clifton said he’d be okay with it for a year and then would like to see again. If they buy whole blocks, I’m not in favor of that. taxpayers’ money something that should be self-funded but never is. Justin said this person would use a county
desk to work on tax sale. Justin said he liked Lora’s office and Patty’s office for their help with tax sales.


Susan said longevity will go forward. She suggested doing it on November 18e
One to four years would receive $100 each and five years and up would be the same as before. Susanna presented information on the Regional Agency on Ageing. She had a letter from Deb Needleman, and she can come and talk to the Commissioners if they wish. Susan said there were five or six areas on credits it has drawn from the statutes. There are three credits which are optional but I still want Justin to check and make sure.

Susan said she sent each of the
commissioners a presentation by Mary Pemberton on the guest tax. I spoke with the The Kansas Department of Revenue and I also sent it to you and what we needed to do to continue
with that. If the county wants to have a transient guest tax, they can join the city or have your clean outside the city limits. Jim said he thought we had to adopt it or stop talking about it.
Nelson said he was against it. Jim asked him why. Nelson said that it is the additional taxes that institutions will have to increase their rates to cover it or bear the cost. Jim said he travels a
plot. I pay for it wherever I go. Susan said the maximum amount you can make in the county is 2% or you can make a charter order and go beyond that. Clifton said he was not in favor of a 2% tax
if we could do one for the whole county, that might be something to consider. That of the city is 6% and generates approximately $150,000 per year. These dollars can only be used to promote overnight
stays. You market your community with those dollars. The city already markets things in the county. Jim said there wasn’t enough revenue in the county to worry about.
at present. Jim also said he wanted it to be as fair as possible for everyone. It has been decided Skip for now and maybe revisit in the future.

Susan said they always release
information about the Opioid Settlement Fund and she will stay informed about it and if anything happens that might be suitable, I will present it to the Commissioners. Susan asked for an executive
session for work performance and tasks. Clifton made a motion for the KSA 75- executive session 4319(b)(1) to discuss personnel matters of individual unelected staff in order to protect their
private life, including three commissioners, Susan Bancroft, Justin Meeks, Terri Hulsey and Jon Lowry for five minutes coming back here at 9:51 a.m. Nelson pressed. All approved. Clifton
moved a motion to return to the regular session at 9:52 a.m. Nelson seconded. All approved.

Clifton asked that we look at where we do our banking. Clifton asked Susan for permission to watch
what are our options. Jim said we should probably review this every year. Susan said it would be better to watch it every three years. It is a pressure for the office of the treasurer and the clerk of
move funds. Susan said she will work with the Treasurer and Clerk’s office.


Shane Walker – CIO: Shane said he and Eric got some antennae from Purple Wave from the state which saved us about $20,000. This will give us the one we needed at Tomahawk and
the other to the landfill and then we’ll have another 60 feet for anything. I think we can put to the asphalt plant and feed them back into our system. Shane requested an executive session
for the safety. Clifton presented a motion for the Executive Session KSA 75-4319(b)(12) to discuss questions relating to security measures, if the discussion of these questions in a public session
jeopardize these security measures including three commissioners, Susan Bancroft, Justin Meeks and Shane Walker for five minutes coming back here at 10:02 a.m. Nelson seconded. All approved.

Clifton made a motion to return to the normal session with action. Nelson seconded. All approved.


Clifton introduced a motion to adopt electronic information from Bourbon County Kansas acceptable Use the policy. These are our electronic devices, our computers, our computing, all of the above. He will be part of the
manual and will come into effect today, if approved. Nelson seconded. All approved.


Public comment: no comment


Commission’s Comment: Clifton suggested adding an executive session. Nelson seconded.
All approved. Clifton presented a motion for the Executive Session KSA 75-4319(b)(l) to discuss personal questions from individual unelected staff to protect their privacy for 15 minutes
return at 10:25 a.m. with three curators, Rob Harrington and Justin Meeks. Nelson seconded. All approved. Clifton made a motion to return to the normal session
without action. Nelson seconded. All approved. Clifton proposed an executive session KSA 75-4319(b)(1) to discuss the personal matters of individual unelected staff in order to protect
their private life for ten minutes including three commissioners, Rob Harrington and Justin Meeks back here at 10:37 a.m. Nelson is seconded. All approved. Clifton made a motion to return to
normal session at 10:37 with no action. Nelson seconded. All approved. Clifton made a motion for executive session KSA 75-4319(b)(1) job description and performance to be discussed
personal matters of individual unelected staff to protect their privacy, including three commissioners and Justin Meeks for seven minutes returning at 10:45 a.m. Nelson seconded.
All approved. Clifton made a motion to return to the normal session with no action. Nelson second. All approved. Commissioners discussed another evening meeting and agreed
December 20e 6 p.m. at the courthouse.
At 10:49 a.m., Clifton moved a motion to adjourn. Nelson seconded. All approved.
ATTEST:
THE COUNCIL OF COMMISSIONERS

Ashley Shelton, Bourbon County Clerk

Aurora J. William